ESA Science & Technology - Implementing & monitoring an institute contract

This process starts only after the Research Institute contract is duly signed by ESA.

The ESA-PRODEX Technical Officer:

• Verifies that the contractor meets milestones, schedule, cost requirements, etc.
• Organizes progress meetings and reviews, and participates in consortium meetings.
• Supports the Research Institute in the execution of the contract.
  • Addresses Research Institute/Industry needs within the boundary condition of the PRODEX Programme (for example, provides access to experts or facilities, coordinates expert recommendations, etc)
• Reviews and approves technical decisions in the execution of the contract.
• Is responsible for the preparation, implementation, and monitoring of Industrial contracts, with the support of ESA Contracts Services.
  • Provides support to the Research Institute in preparing the implementation and execution of the Industrial Contracts.
• Evaluates and approves contract change requests.
• Reviews and approves payments.

The Research Institute:

• For development activities:
  • Provides inputs to the activity development plan; prepares the activity schedule.
  • Develops the general requirements.
  • Supports PRODEX in defining the applicable and reference documents and the applicable standards.
  • For Institute-led developments:
    • The Institute may develop sub-systems or elements of the instruments as per the development plan (per work package description).
    • Participates in progress meetings and reviews.
    • Liaises with mission and scientific counterparts as needed.
  • When Industrial activities are associated to the Research Institute activities: Supports the implementation and management of industrial activities.
    • Under the management of the PRODEX Technical Officer, provides inputs to industrial contract implementation and monitoring.
    • Supports the preparation of Statements of Work and Requirement Documents.
    • Participates in Tender Evaluation Boards.
    • Participates in progress meetings for industrial contracts.
    • Participates in preparation and execution of reviews
    • Liaises with interface and scientific counterparts as required.
• For data processing activities:
  • Proposes the programme of work, and liaises with the relevant interfaces.
  • Executes the work.
  • Writes activity reports to PRODEX, on a yearly basis or twice per year, depending on the project.